Terms and Conditions

Terms and Conditions Bookings and Bond Payments for 2008 Confirmation by way of a $1,000 security bond is required to secure the date and time of your function. Unfortunately, due to the popularity of Long Reef Golf Club , we do not hold temporary bookings. Your bond payment acts as security against damages, breakages and excessive cleaning. It is not a deposit and may not be used as part payment for food or drinks. Refunds of the said amount will be made by cheque within seven days after the function. According to the Registered Clubs Act, 1976, all bookings are subject to approval of the Board of Directors of the LONG REEF GOLF CLUB who reserves the right not to accept bookings. Room Hire and Overtime A room hire fee of $1,000 applies for the first five hours on Fridays, Saturdays and Sundays. A room hire fee of $750.00 applies for the first five hours Monday to Thursday. Costs of Bar and Waiting Staff are included in this costing. A surcharge of $6.00 per person for catering is levied on Public Holidays. An additional $750.00 room hire surcharge applies for Public Holidays. Functions are restricted to 6 hour duration. There is a $500.00 per hour fee, applicable for events that exceed the package times. Additional beverages served during this time are charged on consumption. This charge is payable at the same time as your final payment. Cancellation Policy Should the function be cancelled, the following conditions apply: Cancellations must be received in writing More than 6 months prior you will be entitled to $750.00 refund; a retainer of $250 will be deducted for the time involved for interviews and paper work establishing your file 3 to 6 months prior 50% of the deposit will be refunded 2 to 3 months prior full deposit will be forfeited unless another booking is taken of similar value 11 days to 2 month prior 50 % of the function cost will apply 10 days or less 100% of the function cost will apply Payment and Final Numbers 50% of the balance to be paid 3 months prior to the function date. Final accounts are to be paid 14 days prior to the function date. Payment can be made by cash, bank cheque, credit card, EFT or personal cheque. All credit card payments will incur a 2% fee. In the case of a dry till a bar account will be made up at the end of the evening and must be paid immediately. Cash, credit and EFTPOS are acceptable forms of payment for the beverages consumed, however personal cheques will not be accepted. The final number accepted will be the number 14 days before the function date and will confirm the minimum number to be charged. After this date increases will be accepted but no decreases. Alcohol and Decorum The Long Reef Golf Club is obliged to abide by State Government regulation in regard to the responsible service of alcohol. Intoxicated persons, minors and those whose behavior is considered by management as disorderly will be refused beverage service and may be asked to leave the premise. It is your responsibility to ensure orderly conduct of your guests, especially when leaving the premises at night. Management reserves the right to call police and/or terminate the function, without refund of any monies, should such behavior present a prob lem to guests, staff or neighbours. The Long Reef Golf Club is the licensee of the premises and controls the supply and all revenue from the sale of alcoholic beverages. Minimum Number Saturday bookings require a minimum number of 80 guests. Other times require a minimum of 50 guests. Public Holidays require a minimum number of 80 guests (regardless of the day of the week the public holiday falls on) you are still required to pay for the minimum number of guests should your numbers fall below this. Additional Meals Meals for entertainers and photographers are charged at $30.00 include a main course only. Damage, Breakage or Loss of Property You are responsible for the safekeeping of personal belongings, merchandise and gifts. Neither FLARE CATERING, nor the LONG REEF GOLF CLUB will accept any responsibility for the loss of or damage to any such property, before, during or after the function. If required, you should arrange your own personal insurance. You are responsible for any damage to the building, facilities and furnishings on the property; and for loss however arising, as a result of any action by your guests or contractors (decorators, musicians, etc.). Please ensure decorators and technicians are made aware of this. Glitter, Confetti and similar materials are prohibited and a cleaning charge will apply for any debris. It is your responsibility to ensure all decorations, props and equipment are remove immediately after the function. Decorations not removed by you or your agent may be charged a fee for removal. At our discretion should the premises be left in an unacceptable state, a cleaning fee will be charged. Ceremony Many couples avail themselves of the opportunity to have their Wedding Ceremony in the grounds with the Pacific Ocean as a backdrop. There is no extra charge if you choose to hold your ceremony on the grounds of Long Reef Golf Club . Should you choose to hold your ceremony outside of Long Reef Golf Club (e.g. on the beach or headland) you would need to contact Warringah Council for approval. External Contractors All external contractors must be advised to the Long Reef Golf Club prior to the function and are fully subject to management approval. Long Reef Golf Club reserves the right to apply limits/ restrictions on these contactors so as not to impact on the venue and surrounds. All music must conclude by midnight . Times We are sure you will appreciate our commitment to our Club Members. Areas other than the function room and northern lounge are not available until 6.30pm . The use of the grounds for your ceremony is complimentary however you will have no access to the members bar area after the ceremony. Therefore all wedding guests are to remain in the function room or outside terrace area. You are welcome to either:- Commence your package at the conclusion of the ceremony have your guest purchase their own drinks prior to the package start time: or Run a TAB or DRY TILL at the bar for your wedding guests prior to the package start time Please bear this in mind when making your arrangements. All functions are based on five-hour duration with guests required to vacate the premises within 30 minutes of the conclusion of the function. Function packages are restricted to 6 hour duration. We ask that you advise your guests to consider the local residents and leave the Club and parking area as quietly as possible. Price Variation All prices quoted are subject to variation. Notice will be given in writing of changes. Please expect an annual increase to occur 1^st January each year. Indemnity FLARE CATERING uses the freshest and best available food and ingredients, and prepares food under the most hygienic conditions. However, no liability is accepted for any latent defect in any product used by us or any loss however arising there from. Licensing Laws If not already a Member of the Club, the organiser of the function must join the Club as a Social Member at the time of payment and a list of all the names and addresses of the guests in attendance must be provided. This is a requirement of the licensing laws and must be adhered to. Smoking Long Reef Golf Club premises is a smoke free Club house and deck. Smoking is permitted outside the function area of the club or the side door of the Clubhouse. Dress Regulations Gentlemen Trousers must be clean and of a neat and tidy appearance. Tailored shorts are permitted and may be worn with predominately white short socks or with long socks with turn over tops, pulled up at all times. Loafers without socks are permitted in designated areas of the Clubhouse. Shirts without a Basque shall be tucked into trousers, sandals with a heel strap are now also permitted. Not Permitted Track or gym style trousers or shorts with elastic or cord tie waists. Abbreviated shorts, board shorts or swim type wear. Thongs and Sport shoes of an untidy or dirty appearance. Shoes with spikes or sprigs are not to be worn in designated restricted areas of the Clubhouse. Clothing must not display advertising motifs or slogans other than discreet designer or maker logos or names. Ladies Skirts and divided skirts, Bermuda style shorts and tailored pants of any length are acceptable. Blouses and shirts must be tucked in unless they are suitably fitted with a Basque. Suitable footwear must be worn. On the course golf shoes must be worn. Metal spikes are not permitted. Not Permitted Tracksuits of any type. Two way stretch slacks. Short shorts. Sun tops (singlets) or beach attire. Thongs. Sport shoes of an untidy or dirty appearance. Shoes with spikes or sprigs are not to be worn in designated areas of the Clubhouse. Clothing must not display advertising motifs or slogans other than discreet designer or maker logos or names. Please make sure all your guests are informed of the dress regulations as they may be refused entry.